City of Dickinson, ND

Job Opening – Records Clerk

Date Posted: January 7th, 2019 08:00 AM

Deadline: January 22nd, 2019 05:00 PM

Department: Police Department

Compensation: $15.83 – $17.16 per hour DOE

Hours: 40 per week

  Job Application 

  Job Description – Records Clerk

  Records Clerk Pre-Interview Questionnaire

Application Instructions

To apply, please submit the required City application and Pre-Interview Questionnaire, which can be found by clicking on the links above, at Job Service, or at City Hall. Resumes are strongly encouraged. Veterans claiming preference must submit Form DD214 with the application. The deadline to apply is the close of business on Tuesday, January 22nd, 2019. Late applications will not be accepted.

An Equal Opportunity Employer.


For more information contact Ali at 701-456-7033, or email


Incumbents are responsible for performing high level clerical duties and office support in the Records Department at the Dickinson Police Department.

Duties and Responsibilities
  • Performs front desk duties, first point of contact with the public;
  • Registers sex offenders and works closely with detectives to ensure offender’s compliance with state laws;
  • Fingerprints offenders, and the public for various reasons;
  • Compiles reports, drivers histories, criminal histories, citations, and evidence for courts and attorneys;
  • Processes all accident reports, citations, and incident reports, checking for accuracy;
  • Answers, handles, and directs public phone calls for the normal operations of the Records Division;
  • Performs a variety of clerical and record keeping duties to include filing various documents, updating documents as instructed and disposing of documents as instructed;
  • Keeps statistics and reports in designated area;
  • Process crime reports transcribing written reports into numeric NIBRS coding for State and National statistics;
  • Perform background checks as requested and disseminate information;
  • Performs other duties of a similar nature as required;
  • Processes and reviews department level accounting related to petty cash, records release fees, licensing and cash receipts;
  • Tasks are multiple and diverse with some interrelationship across processes. Requires the direct application of a variety of procedures, policies and precedents.
  • Ability to interact with people of all social, economic and ethnic backgrounds
  • Basic bookkeeping
  • Basic applied mathematical principles (addition, subtraction, multiplication, and division)
  • Ability to work as part of a team as well as independently
  • Ability to understand and carry out oral and written instructions
Minimum Requirements
  • Valid Driver’s License
  • High School Diploma or GED
  • Pre-employment drug screen, background check, and reference checks are required
  • Requires up to one year experience in a customer service, basic record keeping, administrative or office position, or an equivalent combination of education and experience to successfully perform the essential duties of the job
  • Complete and Pass NEXTest NCIC testing to maintain access to computer program (within 90 days)
Desirable Training and Experience
  • N/A


  • Vacation – 96 hours annual accrual for years 1-5
  • Sick Leave – 96 hours annual accrual
  • Personal Leave – Employees are permitted to use up to 16 hours of accrued Sick Leave per year for Personal Leave
  • Longevity Pay – Sliding scale based on tenure with the City (After 5 years of Service), paid annually
  • Tuition Reimbursement
  • Bereavement Leave
  • Holidays – 10 holidays plus one day for birthday
  • Employee Assistance Program


  • Health Insurance – NDPERS (SHP) – Employer pays 80% of premium
  • Flexible Benefits – Medical Spending Account – The City puts $250 into a Medical Spending Account for full-time employees
  • Defined Benefit Hybrid Main Retirement Plan – Employee contributes 7%; Employer contributes 8.26%
  • Defined Benefit Public Safety Retirement Plan – Sworn Law Enforcement Officers & Firefighters contribute 5.5%; Employer contributes 9.07%
  • Life Insurance – Employer pays 50% of basic premium. Supplemental life insurance option


  • Flexible Benefits – Medical Spending Account – pre-tax (2019 max – $2,650) – Daycare Expenses – pre-tax (2019 max – $5,000)
  • Vision Insurance
  • Dental Insurance
  • Aflac Insurance
  • West River Community Center Membership – 50% Discount off Annual Membership
  • 457(b) Deferred Compensation Plan – Pre-Tax or Roth option
    • NDPERS Portability Enhancement Provision

Civil Service Status upon successful completion of the probationary period.

1 Comment

  • Posted January 12, 2019 KIM Heiser 1:39 pm

    I am very interested in this position and would love to talk to someone in person regarding the hiring process of this position

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